Feature overview

Everything your organization
needs to run in one place.

Everything you need to run your organization — communication, forms, calendars, records, and member coordination — in one place, instead of a patchwork of separate tools.

One place for leaders, members, and staff

Structured workflows instead of scattered threads

Private organization space with clearer ownership

Member Progression Tracking

New

Configurable Tracks for Any Organization

Record-keeping for every kind of member advancement — degrees, ranks, milestones, awards, certifications, tenure, officer positions. Each organization defines its own tracks, and AI can scaffold the initial setup from a plain-English description of what you want to track.

Levels, milestones, tenure, or custom tracks
AI-assisted initial setup
AI-assisted updates over time
Custom data fields per track

Full History with Audit Trail

Every record is preserved with the date achieved, who awarded it, and notes. Edits are captured in an audit trail so you have a real record-keeping system, not just current-state. Members see their own progression timeline in the app.

Per-record audit trail
Soft-delete with restore
Member-facing timeline view
Configurable per-track and per-record privacy

Ask Clav About Any Member

Once tracks are set up, the built-in AI assistant can answer member-specific questions like "When did Bob Jones become a Master Mason?" Permission rules are enforced — members only see what they're allowed to see, admins see everything.

Natural-language member queries
Permission-aware answers
Context across tracks
Available on web and mobile

Watch the walkthrough

See it set up end-to-end in 3 minutes

Member Progression Tracking with AI-Assisted Setup — ClavaNet Walkthrough
Member Progression Tracking with AI-Assisted Setup — ClavaNet Walkthrough
Browse the full video library

Communication

Real-time Messaging

Secure, instant messaging for your whole team. Organized by channels or direct messages. Perfect for committees, boards, and team discussions.

Read receipts
File attachments
Emoji reactions
Threaded replies

Unified Calendar

A shared calendar for events, meetings, and deadlines. Keeps everyone on schedule for regular meetings and special community events.

Google Calendar sync
RSVP tracking
iCal export
Recurring events

Content & Collaboration

Document Library

Centralized storage for all your organization's documents with version control. Securely store bylaws, minutes, and official records.

Approval workflows
Access permissions
Full-text search
Version history

Photo Galleries

Share and organize photos from events or projects. Build a visual history of your community or organization.

Thematic threads
Member comments
Mobile uploads
Reaction system

Management Tools

Custom Form Builder

Build forms to collect data, run surveys, or handle registrations with ease. Ideal for applications and RSVP collection.

Drag-and-drop builder
Conditional logic
Response analytics
Public/Private forms

Member Directory

A searchable directory of all members with customizable profiles and contact info. Connect colleagues and members instantly.

Custom profile fields
Role-based access
Privacy controls
Group management

Video Conferencing

New

HD Video Meetings

Start instant meetings or schedule ahead with a simple 6-digit join code. Supports up to 100 concurrent participants with role-based controls for hosts, co-hosts, participants, and viewers.

Instant or scheduled meetings
6-digit join codes
Waiting room / approval flow
Role-based permissions

Screen Sharing & Annotations

Share your screen and draw on it in real time. Annotate with pen, shapes, and colors while others watch. Perfect for presentations, training, and collaborative review.

Live screen sharing
Pen, rectangle, line tools
Multi-color annotation
Real-time sync across devices

Recording & Transcription

Record meetings with one click and get searchable transcripts. Policy-controlled at the organization level with configurable retention and compliance modes.

One-click recording
Automatic transcription
Configurable retention
Compliance mode

Breakout Rooms & Reactions

Split participants into breakout rooms for focused discussions with auto-return timers. Keep meetings engaging with hand raise, emoji reactions, and in-call chat.

Breakout room creation
Auto-return timer
Hand raise & reactions
In-call chat

Usage Tracking & Billing

Built-in metered billing with included monthly minutes and transparent overage tracking. Tenant admins see real-time usage dashboards, and plans scale from Starter to Enterprise.

Participant-minute tracking
Included minute buckets
Overage billing
4 plan tiers

Guest Access & Mobile

Invite external guests with a shareable link and join code, no account required. Full-featured on iOS, Android, and web with deep link support for seamless mobile joining.

Public guest join links
QR code sharing
Native mobile support
Deep link integration

Dues & Finance

New

Dues & Fees Management

Track member dues with manual payment recording, auto-generated receipts, configurable reminders, late fees, and recurring invoice generation. Export transactions to QuickBooks Online for accounting.

Manual payment tracking
Auto-emailed receipts
Late fee rules
Recurring auto-generation
QuickBooks export

Multi-Channel Notifications

Coming Soon

SMS Text Messaging

Reach members where they are with SMS broadcasts and direct alerts — coming soon. Ideal for time-sensitive announcements that should not wait for app opens. Pricing determined on a case-by-case basis.

Org-wide and group broadcasts
Per-member opt-in
TCPA-compliant consent flow
Pricing case-by-case
Coming Soon

Voice Blast

Send recorded or text-to-speech voice calls to members at scale — coming soon. Perfect for emergency alerts, meeting reminders, and time-critical announcements. Pricing determined on a case-by-case basis.

Recorded or TTS voice
Press-to-opt-out (TRACED Act)
STIR/SHAKEN attestation
Pricing case-by-case

Reporting

Coming Soon

Custom Reports

Build custom reports across members, dues, attendance, forms, and events — coming soon. Export to CSV or PDF and schedule automated delivery to org admins.

Cross-module reporting
CSV / PDF export
Scheduled delivery
Org-admin access controls

Security & Access

Organization Isolation

Your data is strictly isolated. Each organization gets its own secure, private environment. Trusted by professional and fraternal bodies.

Data isolation
Encrypted storage
SSO support
Audit logs

Native Mobile Apps

Take your community with you. Full-featured apps for iOS and Android devices for on-the-go access.

Push notifications
Offline access
Optimized UI
Biometric login

Why it feels better

Designed to replace tool sprawl, not add to it

Fewer moving parts

Instead of stitching together chat, file sharing, and forms, your organization works from one coordinated system.

Clearer member experience

Members know where to go for updates, events, documents, and action items without searching across tools.

More control and privacy

Keep communication and records in a dedicated organization space with better structure and stronger boundaries.

Ready to see it in action?

See how ClavaNet gives your organization a cleaner, easier way to communicate and operate.

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